10.2. Course Launching Activities¶

To launch a course, you prepare the course itself, the staff, and the students. This section includes a course launch checklist that you can use as a model for your schedule of activities.

To help you communicate to the course team or to all course participants before the course launches and while it is running, you can send email messages from the Instructor Dashboard. See Bulk Email. The section on bulk email also includes a set of example messages to students that you can use as guidelines when you write your own email messages.

10.2.1. Course Launch Checklist¶

As the start date for your course approaches, a checklist or time line of activities can help you make sure that your course, and your students, are ready to begin. Suggestions for activities to complete before your course starts follow.

Verify Course Settings

Check the course start date and time in Studio. See Setting Start and End Dates.
Review the grading policy, and set a grace period for homework assignment due dates. See Establishing a Grading Policy.
Confirm that any optional features that you want your course to include, such as student cohorts, are enabled and configured. See Using Cohorts in Your Courses.

Verify Certificates

Make sure that certificates are correctly configured and ready to be issued. See Setting Up Course Certificates.

Review First Week Content

Verify that all units are present and published. See Developing Course Units.
Verify that videos, transcripts, and download links are in place and working.
Check all assignments for completeness and verify their due dates. See Working with Problem Components.
Use edX Insights to review the answers that beta testers submitted for problems, and to proofread your display names, accessible labels, and answer text.
Review feedback from the course team and beta testers to be sure that the content has been thoroughly reviewed and tested.

Welcome Students

Two months before the course start date, prepare and send a welcome email message to currently enrolled students. See Pre-launch Reminder and Send Email Messages to Course Participants.
Compose a welcome message and add it to the Course Info page. See Add a Course Update.
Verify that a syllabus and other references are available on the Course Handouts page. See Identify a Course Handout.
One month before the course start date, prepare and send a welcome email message to currently enrolled students.
One week before the course start date, prepare and send a welcome email message to currently enrolled students.
Add an “Introduce Yourself” post to a discussion topic. For a MOOC, you may want to manage the size of the thread by distributing student responses across multiple threads. For example, you can start different threads for introductions based on geographical location, such as “Introduce Yourself: Europe”, “Introduce Yourself: North America”, etc. See Run a Discussion.
On the course start date, prepare and send a launch email message to currently enrolled students. See Launch Day Welcome.

Prepare the Course Team

Define communication methods for all course contributors, including team members with the Staff, Admin, and discussion moderation team roles. For example, set up a course-specific email address.
Verify that all course contributors know how to record their work, report issues, and collaborate on tasks.
Verify that the admins and staff selected for your course have the correct role assignments in the LMS. See Staffing.
Verify that the people you have given the Discussion Admin, Discussion Moderator, and Discussion Community TA roles have registered and activated their user accounts and enrolled in the course. See Assign Discussion Administration Roles. Note that team members with the Admin and Staff roles must also be given one of these roles to have discussion moderation privileges.
Define methods for managing discussions and guidance for discussion moderators, and distribute to the discussion team. See Moderate Discussions and Guidance for Discussion Moderators.