17.1. Learner Data

You can access data about the individuals who are enrolled in your course at any time after you create the course.

To supplement the learner data that is available from the instructor dashboard in the LMS, you can use the charts and reports that are available from edX Insights. With Insights, you can review demographic and geographic distributions for enrolled learners. You can also monitor learner activity and review the number of learners who, each week, interacted with your course. For more information, see Using edX Insights.

17.1.1. Guidance for Working with Personal Information

The information that edX collects from site registrants includes personal information that can be used to identify, contact, and locate individuals. This information is available to course team members with the Admin or Staff role for the learners who are enrolled in their courses.

Members of the course team should follow the policies established by their organizations and comply with the legal requirements of their locales to prevent public distribution or misuse of this information.

17.1.2. Accessing Learner Data

In the LMS, you can download data about the individuals who are currently enrolled in your course in a .csv (comma-separated values) file. For courses that have fewer than 200 learners enrolled, you can also view data for enrolled learners on the instructor dashboard. For more information, see Download or View Learner Data.

For information about course enrollment, see Enrollment.

17.1.2.1. About Learner-Reported Data

When learners create, or register, their user accounts, they select a public username and supply their full names and email addresses. Learners also have the option to provide personal demographic information, including highest level of education completed, gender, year of birth, and preferred language. Because this information is optional, not all of the learners who are enrolled in your course provide it.

After learners create an account, they can enroll in as many individual courses as they choose.

  • The learner data that is available from the instructor dashboard reflects the set of live, current enrollments. Data for the course team, wha are also enrolled in the course, is included.
  • Learners can enroll in your course throughout the defined enrollment period, and they can unenroll from a course at any time.
  • Learners can update their personal information at any time on the Account Settings page.

As a result, you might want to download learner data periodically to gain an understanding of how the learner population changes over time.

17.1.2.2. Columns in the Student Profile Report

The student profile report includes a row for each enrolled learner or course team member and the following columns.

Column Description
id The user account ID number that the system assigns to each registrant.
username The public username entered by the learner. Usernames are required and cannot be changed.
name The full name entered by the learner. A name is required. Learners can update this value on the Account Settings page.
email The email address entered by the learner. An email address is required. Learners can update this value on the Account Settings page.
language This column is included for backward compatibility only. This data is no longer collected during account creation. The selection that a learner makes for language on the Account Settings page is not included in this report.
location This column is included for backward compatibility only. The selection that a learner makes for Country during registration or for Country or Region on the Account Settings page is displayed in the “country” column of this report.
year_of_birth This value is optional and can be updated on the Account Settings page.
gender This value is optional and can be updated on the Account Settings page.
level_of_education This value is optional and can be updated on the Account Settings page. For a list of the possible values, see the description of the Columns in the auth_userprofile Table table’s level_of_education column in the EdX Research Guide.
mailing_address No longer collected during registration. Previously, this value was optional and was supplied only at registration.
goals This value is optional and is supplied only at registration.
enrollment_mode Indicates the enrollment track that the learner is enrolled in, such as “audit” or “verified”.
verification_status

Indicates whether learners who are enrolled in course tracks that require ID verification have successfully verified their identities to edX by submitting an official photo ID via webcam. The value in this column is “N/A” for learners enrolled in course tracks that do not require ID verification.

A value of “Not ID Verified” in this column indicates that the learner is enrolled in a course track that requires ID verification (such as “verified”) but she has not attempted ID verification, or the ID verification has failed or expired.

A value of “ID Verified” indicates that the learner is enrolled in a course track that requires ID verification, and her ID verification is current and valid.

cohort This column is included only if the course has cohorts enabled. For courses that include learner cohorts, shows the name of the cohort group that is assigned to the learner. If a learner is not assigned to a cohort, the value is [unassigned].
team This column is included only if the course has teams enabled. For courses that include teams, shows the name of the team that the learner belongs to. If a learner has not joined a team, the value is [unavailable].
city Data for this column is not currently collected on edx.org.
country Learners are required to specify Country during registration, and can update this value on the Account Settings page.

17.1.2.3. Download or View Learner Data

You can download a report of learner data to gain more information about the individuals who are enrolled in your course. For courses with fewer than 200 learners enrolled, you also have the option to view learner data on the instructor dashboard.

17.1.2.3.1. Download Learner Data

To download learner data, follow these steps.

  1. View the live version of your course.

  2. Select Instructor, and then select Data Download.

  3. To download data about enrolled learners in a .csv file, select Download profile information as a CSV.

    A status message indicates that report generation is in progress. The number of learners enrolled in your course, and whether your course has the cohort feature enabled, affect how long this process takes. This process can take some time to complete, but you can navigate away from this page and do other work while it runs.

    To track the progress of the report process, reload the page in your browser and scroll down to the Pending Tasks section.

  4. To open or save a student profile report, select the {course_id}_student_profile_info_{date}.csv file name at the bottom of the page.

    All learner-supplied data is included in this file without truncation. For more information, see Columns in the Student Profile Report.

17.1.2.3.2. View Learner Data

To view learner data, follow these steps.

Note

This option is available only for courses with an enrollment of less than 200.

  1. View the live version of your course.

  2. Select Instructor, and then select Data Download.

  3. To display data about enrolled learners, select List enrolled students’ profile information.

    A table of profile data displays, with one row for each enrolled learner. Longer values, such as goals, are truncated. For more information, see Columns in the Student Profile Report.

17.1.3. Accessing Anonymized Learner IDs

Some of the tools that are available for use with the edX platform, including external graders and surveys, work with anonymized learner data. If it becomes necessary for you to deanonymize previously anonymized data, you can download a CSV file to use for that purpose.

To download a file of assigned user IDs and anonymized user IDs, follow these steps.

  1. View the live version of your course.
  2. Select Instructor, and then select Data Download.
  3. Select Get Student Anonymized IDs CSV.

You are prompted to open or save the {course-id}-anon-id.csv file for your course. This file contains the user ID that is assigned to each learner at registration and its corresponding edX-wide anonymized user ID and course specific anonymized user ID. Values are included for every learner who ever enrolled for your course.

To research and deanonymize learner data, you can use this file together with the {course_id}_student_profile_info_{date}.csv file of learner data or the {course_id}_grade_report_{date}.csv file of grades.