12.1. Staffing

You can designate a team of people to help you run your course. Two roles are available to give your administrative team members access to different options for working with students, grades, and other members of the staff.

  • Course Staff
  • Instructors

You can assign these privileged roles when you work in either the LMS or in Studio, and the users who have these roles can work on your course in both the LMS and Studio. For more information on setting up a team in Studio, see Add Course Team Members.


The LMS “Course Staff” role is the same as the Studio “Staff” role, and the LMS “Instructors” role is the same as the Studio “Admin” role.

You can also designate teams of people to beta test your course and to moderate and manage its discussions by assigning other LMS roles. The beta testers and discussion administrators must be enrolled in your course, but they do not need to have the Course Staff or Instructors role or a Studio role. For more information, see Beta Testing a Course and Assign Discussion Administration Roles.

12.1.1. Administrative Team Roles

To provide access to features on the LMS Instructor Dashboard you assign the Course Staff role or the Instructors role.

Course Staff can:

  • View the course before the Course Start Date.
  • Enroll and unenroll students.
  • Access student grades.
  • Reset student attempts to answer a question correctly.
  • See course HTML errors.
  • Send email messages to course participants.

Instructors have access to all of the same options for running the course as the course staff. They can also:

  • Add and remove Course Staff.
  • Add and remove other Instructors.
  • Add and remove Beta Testers.
  • Add and remove Discussion Admins, Discussion Moderators, and Discussion Community TAs.

12.1.2. Assign Staff Roles

Before you can assign the Course Staff or Instructors role to a team member:

  • You need the email address or username of each team member.
  • Each team member must register a user account for that email address/username, activate the account, and enroll in your course.

To assign a staff role:

  1. View the live version of your course.
  2. Click Instructor, then click Membership.
  3. In the Administration List Management section, use the drop-down list to select Course Staff or Instructors.
  4. Under the list of users who currently have that role, enter an email address or username and click Add for the role type.

To remove an assigned role, view the list of users and then click Revoke access.