6.3.3.5. Add Course Run Staff

Course run staff include the primary instructor or instructors for the course run. Instructor information includes the following information.

Required

Optional

Instructor image

Facebook URL

First name

Twitter URL

Last name

Blog URL

Title

Major works

Email address

Organization

Biographical information

6.3.3.5.1. Search for an Instructor

Note

Before you create a new instructor, we strongly recommend that you search for the instructor that you want to add, to make sure the instructor is not already in Publisher.

  1. Sign in to Publisher.

  2. Use one of the following methods to open the page for the course run.

    • On the dashboard, select the In Development tab, and then select the course run that you want. You can identify the course run by the start date.

    • On the Courses page, select the course that you want. When the page for the course opens, under Course Runs, select the course run.

      You can identify a course run by the course run’s pacing and start date. For example, the name of a course run may be Self-paced: June 01, 2017 or June 1, 2017 - Self-paced.

  3. On the page for the course run, select Edit.

  4. On the Edit Course Run page, locate the Course Staff section.

  5. Determine whether the instructor exists in Publisher. To do this, in the Search for Instructor field, enter two or more letters of the instructor’s first or last name.

    • If the name of the instructor appears under the Search for Instructor field, select that instructor. The instructor appears below the field. You do not have to complete any more steps unless you need to edit the information for that instructor. To edit the information for an instructor, see Edit an Instructor.

    • If the name of the instructor does not appear, click outside the Search for Instructor field, and then select Create New Instructor.

6.3.3.5.2. Create an Instructor

Note

To prevent duplication, we strongly recommend that you search for an instructor before you create a new instructor.

To create an instructor, follow these steps.

  1. Follow the steps in Search for an Instructor to make sure the instructor that you want has not already been added.

  2. In the Course Staff section, select Create New Instructor.

  3. In the New Instructor form that opens, add an instructor image.

  4. Enter information in all of the required fields.

  5. (optional) Enter information in the optional fields.

  6. Select Add staff member.

6.3.3.5.3. Edit an Instructor

Note

You can only edit an instructor if you created the instructor, or if you are part of the same organization as the instructor.

  1. Sign in to Publisher.

  2. Use one of the following methods to open the page for the course run.

    • On the dashboard, select the In Development tab, and then select the course run that you want. You can identify the course run by the start date.

    • On the Courses page, select the course that you want. When the page for the course opens, under Course Runs, select the course run.

      You can identify a course run by the course run’s pacing and start date. For example, the name of a course run may be Self-paced: June 01, 2017 or June 1, 2017 - Self-paced.

  3. On the page for the course run, select Edit.

  4. On the Edit Course Run page, locate Staff, locate the instructor that you want, and then click the “edit” icon next to the instructor’s name.

    A course staff member with a call-out for the "edit" icon.

6.3.3.5.4. Specify an Organization for the Instructor

Each instructor must have an associated organization.

To specify an organization for an instructor, follow these steps.

  1. Use one of the following methods to open the New Instructor or Update Instructor form.

    • On the Edit Course Run page, locate Staff, and then select Add New Instructor.

    • Follow the steps in Edit an Instructor.

  2. Next to Organization, click to open the drop-down list of organizations.

  3. If the organization that you want is listed, select that organization.

    If the organization that you want is not listed, or you want to specify more than one organization for the instructor, follow these steps.

    1. Under the Instructor field, select Enter a different organization.

    2. In the Organization field, type the name of the organization or organizations that are associated with the instructor. For example, you might enter the following information.

      MIT and Harvard

      Note

      Only enter the name of the organization or organizations and words such as “and”. Do not enter additional text, such as “This instructor is affiliated with MIT and Harvard”.

6.3.3.5.5. Add an Instructor Image

Before you add an instructor image, make sure that the image conforms to the following guidelines.

  • The image dimensions must be 110px x 110px to prevent distortion.

  • The image size must be less than 256KB.

    Note

    To keep your images small, consider using .jpg files instead of .png files.

To add an instructor image, follow these steps.

  1. Use one of the following methods to open the New Instructor or Update Instructor form.

    • On the Edit Course Run page, locate Staff, and then select Add New Instructor.

    • Follow the steps in Edit an Instructor.

  2. On the New Instructor or Update Instructor form, select Click here to upload your image.

  3. On your computer, locate the image file that you want, and then select Open.

After you upload the image, the image appears in the New Instructor or Update Instructor form and on the page for the course run.