13.6. Viewing Proctored Session Results with Proctortrack

To review individual violation videos and screenshots, follow these steps:

  1. In the LMS, open the Proctortrack Review Dashboard by navigating to the edX Instructor Dashboard -> Special Exams tab -> Review Dashboard.

  2. The Verificient Proctortrack Review Dashboard will load inline in the LMS.

  3. Navigate to the Quiz List tab and locate the exam you want to review.

  4. Click on View Sessions to open the list of learners who took the exam

  5. Review all learners who are flagged as “Require Attention” as follows.

  6. To review an individual learner’s session, click on the learner’s name to pop out their detailed exam results in a new tab. Here you can review their exam data, including Video Monitoring, Online Violations, Verification scans, and Onboarding tabs to understand what infractions (if any) were flagged as suspicious

  7. If the suspicious behavior is deemed to be in violation of proctoring rules of your course, select Fail to fail the learner and set their grade to 0. Learners will get an email informing them that they did not pass proctoring review, and their grade was set to 0.

  8. If needed, you can later revert this decision by clicking Pass to pass the learner and restore their original exam grade.

  9. If needed, you can download the violation screenshot and data by clicking the Export Data arrow.

To see a summary of proctored exam results, you use the Proctored Exam Results report. This report is a .csv file that you can download from the instructor dashboard. You can use this report to view proctoring results for all learners, or determine whether a specific learner has passed the proctoring review.

Note

The Proctored Exam Results report contains information about the proctoring review. The report does not include information about the learner’s score on the exam. A learner might pass the proctoring review but not earn a high enough score to pass the exam itself.

For more information about the Proctored Exam Results report, see the following sections.

13.6.1. Download the Proctored Exam Results Report

At any time after learners have taken the proctored exam in your course, you can download a .csv file that displays the current status of the proctoring session for participating learners.

To generate and download the Proctored Exam Results report, follow these steps.

Important

This report contains confidential, personally identifiable data. Be sure to follow your institution’s data stewardship policies when you open or save this report.

  1. View the live version of your course.

  2. In the LMS, select Instructor, then select Data Download.

  3. In the Reports section, select Generate Proctored Exam Results Report.

    A status message indicates that the report generation process is in progress. This process can take some time to complete. You can navigate away from this page while the process runs.

  4. To check the progress of the report generation, reload the page in your browser and scroll to the Pending Tasks section. The table shows the status of active tasks.

    When the report is complete, a linked .csv file name becomes available in the Reports Available for Download section. The most recently generated reports appear at the top of the list.

    File names are in the following format.

    {course_id}_proctored_exam_results_report_{datetime}.csv

  5. To download a report file, select the link for the report you requested. The .csv file begins downloading automatically.

Note

To prevent the accidental distribution of learner data, you can download exam result report files only by clicking the links on this page. These links expire after 5 minutes. If necessary, refresh the page to generate new links.

  1. When the download is complete, open the .csv files in a spreadsheet application to sort, graph, and compare data.

13.6.2. Interpret the Proctored Exam Results Report

The Proctored Exam Results report contains the following fields.

Column

Description

course_id

The ID of the course.

exam_name

The name of the proctored exam in the body of the course.

username

The username that identifies the learner taking the proctored exam.

email

The email address that identifies the learner taking the proctored exam.

attempt_code

An identifier for the exam attempt. The attempt code is an internal identifier and is included in the report for use in troubleshooting.

allowed_time_limit_mins

The amount of time in minutes that this learner was allotted for completing the exam.

is_sample_attempt

Indicates whether this exam attempt was for a practice exam.

started_at

The date and time that the learner started to take the proctored exam.

completed_at

The date and time that the learner submitted the proctored exam.

status

The current status of the proctoring session as a whole. The proctoring session encompasses the time from when the learner chooses to take the proctored exam until the proctored exam review is complete. If the proctored exam review is complete, the value in the review_status column affects the value in this column.

For possible values in the status column and an explanation of each value, see Values in the status Column.

review_status

The current status of the proctoring exam review by Proctortrack/the course team. If the proctored exam review is complete, the value in this column affects the value in the status column.

For possible values and an explanation of each value, see Values in the review_status Column.

Suspicious Count

Number of incidents during the exam that Proctortrack marked as “Suspicious”.

Suspicious Comments

The comments that Proctortrack entered for each “Suspicious” incident, separated by semicolons (;).

Rules Violation Count

Number of incidents during the exam that Proctortrack marked as “Rules Violation”.

Rules Violation Comments

The comments that Proctortrack entered for each “Rules Violation” incident, separated by semicolons (;).

13.6.2.1. Values in the status Column

The following table describes the possible values in the status column.

Value

Description

completed

The learner has completed the proctored exam.

created

The exam attempt record has been created, but the exam has not yet been started.

declined

The learner declined to take the exam as a proctored exam.

error

An error has occurred with the exam.

expired

The course end date passed before the learner completed the proctored exam.

ready_to_start

The exam attempt record has been created. The learner still needs to start the exam.

ready_to_submit

The learner has completed but not yet submitted the proctored exam.

rejected

The proctoring session review has been completed, and the learner has not passed the review. The learner receives a value of “Unsatisfactory” on the learner exam page and in a notification email message. Additionally, the learner automatically receives a score of 0 for the exam. For most courses, the learner is no longer eligible for academic credit.

This value results from a value of “Suspicious” in the review_status column after a member of the course team marks the exam session a failure in the Proctortrack dashboard.

second_review_required

The exam attempt has been reviewed and the review team has determined that the exam requires additional evaluation. Course teams should perform this second round of review, as described above

This status results from a value of “Suspicious” in the review_status column.

started

The learner has started the proctored exam.

submitted

The learner has completed the proctored exam and results have been submitted for review.

timed_out

The proctored exam has timed out.

verified

The proctoring session review has been completed, and the learner has passed the review. The learner receives a value of “Satisfactory” on the learner exam page and in a notification email message.

This value results from a value of “Clean” or “Rules Violation” in the review_status column.

13.6.2.2. Values in the review_status Column

After learners complete a proctored exam, a reviewer from the proctoring service provider reviews the exam according to specific criteria, including the Online Proctoring Rules. The value in the review_status column shows the outcome of the proctored exam review.

Additionally, the value in the review_status column affects the following information for the course team and for the learner.

  • The values in the status column.

  • The proctoring result that is visible on the learner exam page and in the email notification that the learner receives.

For example, if the review_status column has a value of “Clean”, the value in the status column is “verified”. On the learner exam page and in the email notification, the status of the exam is “Satisfactory”.

If the review_status column has a value of “Suspicious”, the value in the status column is “second_review_required” or “rejected”. If the status is “rejected”, then on the learner exam page and in the email notification, the status of the exam is “Unsatisfactory”.

The following table describes the possible values in the review_status column.

Value

Exam Result

Description

Clean

Pass

No rules violations or suspicious incidents occurred. The learner has passed the proctoring review.

This value causes a value of “verified” in the status column. The learner receives a result of “Satisfactory” for the proctored exam.

Not Reviewed

n/a

The proctoring review is not yet complete.

Rules Violation

Pass

An incident occurred that violates proctored exam rules, but the incident does not compromise exam integrity. For example, music may be playing. The learner has passed the proctoring review.

This value causes a value of “verified” in the status column. The learner receives a result of “Satisfactory” for the proctored exam.

Suspicious

Fail

An incident has occurred that directly compromises exam integrity. For example, cheating might have occurred. The learner has failed the proctoring review.

This value causes a value of “second_review_required” or “rejected” in the status column. The learner receives a result of “Unsatisfactory” for the proctored exam in the latter case. The learner also receives a score of 0 on the exam. In most courses, the learner is no longer eligible for academic credit.

13.6.3. Determine if a Learner Passed the Proctored Exam Review

To determine whether a specific learner passed the proctored exam review, you can either view the Proctored Session Results report or view the course as the learner.

13.6.3.1. View the Proctored Session Results Report

  1. Download and open the Proctored Session Results report.

  2. In the row for the learner, check the status column.

    • If the value in the column is “verified”, the learner passed the review.

    • If the value is “rejected”, the learner did not pass the review. The learner automatically receives a score of 0 on the exam. Additionally, for most courses, the learner is no longer eligible for academic credit.

13.6.3.2. View the Course as the Learner

  1. View the course as the learner that you want.

  2. Open the page for the proctored exam.

On the page, the learner’s status is visible as “Pending”, “Satisfactory”, or “Unsatisfactory”.